RUN YOUR WHOLE BUSINESS
FROM ONE PLACE
WE SET IT ALL UP FOR YOU
One system. Every moving part. Zarcore replaces the spreadsheets, sticky notes, and disconnected apps and systems choking your business with a single platform where your customers, money, team, and operations finally talk to each other seamlessly. Spin up the Starter Pack yourself in minutes, or hand us the keys with White Glove Onboarding and we'll migrate your data and configure everything for you.
All-in-One
Everything Connected
Instant
Business Access
100%
We Handle the Setup
Inside the portal
One dashboard. Your entire company.
This is the actual Zarcore client portal — revenue, pipeline, payroll, and inventory in a single sleek view.
Good afternoon, Sarah
Monthly Revenue
$71,250
+12.4% vs June
Open Invoices
$23,088
2 awaiting payment
Pipeline Value
$122,900
8 active deals
Payroll Run
$38,420
Next: Aug 15
Revenue — last 6 months
Department Health
CRM
Pipeline up 18% this quarter
Accounting
Books reconciled through July
Inventory
3 items below reorder point
HR
2 open roles, on schedule
The Difference
FROM CHAOS TO CLARITY
Where you are now
The Administrative Tax
- The "middleman" struggle: wasting hours manually exporting and importing data just to get two apps to talk to each other.
- Paying for yet another 3rd-party tool whose only job is connecting the systems you already pay for.
- Hiring IT staff or consultants costing thousands just to build "glue" integrations that constantly break.
- Losing leads to the cracks between sticky notes, personal emails, and siloed spreadsheets.
- Re-keying timesheets and payroll by hand because your apps don't speak the same language.
Where we take you
The Zarcore Standard
- Out-of-the-box harmony: every module is pre-connected and speaks the same language from day one. It just works.
- Zero "glue" required: no connector tools, no custom IT staff, no breaking integrations. Unified by design.
- One single workspace where your entire business runs, always in sync, always.
- Every lead and client interaction mapped automatically on a single, clear timeline.
- Payroll, scheduling, and onboarding on auto-pilot. You run the business, we run the systems.
Two Ways To Start
CHOOSE YOUR PATH
Want to set things up yourself? Start with the Starter Pack. Want us to migrate your historical data and configure everything for you? Choose White Glove Onboarding. Not sure which fits? A free discovery call will help you decide.
Self-Serve
Starter Pack
For teams ready to hit the ground running and comfortable entering their own data. Full access to the Zarcore starter portal the moment you sign up. No calls, no waiting, no data migration included.
- Instant access. Sign up and onboard in minutes.
- One flat price. One unified system. No surprises.
- Lead tracking, HR essentials, and expense tracking built in
- You enter your own data. No historical data import included.
- Add full modules anytime at $500/ea (also self-serve, no migration)
Done-For-You
White Glove Onboarding
For teams that want to skip the Starter Pack and go straight to full modules, with their historical data migrated and everything configured for them. Also a great fit if you just want to talk it through, a free call to walk through your options, pricing, and see the system firsthand before deciding anything.
- Skip the Starter Pack. Activate any module right away.
- We migrate your historical data into Zarcore for you
- Stripe account setup & email automation guidance
- Full white-glove setup and configuration, done for you
- $2,500 per module, includes done-for-you data migration
One system, done right. Zarcore is a standardized platform. We don't offer bespoke software development or custom integrations. The Starter Pack and self-serve module activations ($500/ea) do not include data migration, you enter your own data. Data migration is only available through White Glove Onboarding ($2,500/module). Not sure which path fits? A free discovery call will walk you through both so you can choose. All invoicing runs exclusively through Stripe.
Our Active Modules
EVERYTHING YOUR BUSINESS NEEDS TO RUN
Stop cobbling together a dozen different vendors. These modules cover every core function of your business, built by one team, wired together, and running the moment you go live.
CRM
Contacts, leads & deals
A complete sales engine that turns every conversation into revenue. Automatic lead scoring, built-in calling and texting, and e-signature quotes mean deals close faster and nothing ever slips through the cracks.
- Centralized contact database with full interaction history and lead scoring
- Fully customizable drag-and-drop pipeline that matches how you sell
- Built-in browser calling, texting and voicemail with a dedicated number per rep
- E-signature quotes that auto-convert to invoices the moment they are signed
- Smart follow-up reminders so no lead ever goes quiet on your watch
- Shared team inbox of calls, emails and texts on every contact record
- Pipeline analytics with win rates, velocity and team performance tracking
- Every closed deal flows straight into Accounting as revenue, zero double entry
Accounting
Automatic ledger & expenses
Your books, on autopilot. Every financial event from every module lands in a live ledger and gets categorized instantly, so you always know exactly where your money is going without ever touching a spreadsheet.
- Real-time ledger auto-populated from CRM, HR, Inventory and Projects
- AI receipt scanning that files expenses into the right tax categories
- Bank feed reconciliation with AI-suggested transaction matching
- Invoicing, bill pay and recurring expense automation built right in
- Profit and Loss, Balance Sheet and Cash Flow statements on demand
- Approval workflows and spending alerts that catch problems before they grow
- Period locking and a tamper-evident audit trail behind every entry
- Tax-time checklist and year-end close tools that keep your CPA happy
HR & Payroll
People & payroll runs
Everything your people need in one place. From the first interview to the final paycheck, hiring, onboarding, benefits and one-click payroll runs are handled here and post straight to your books automatically.
- Full employee lifecycle covering hiring, onboarding, benefits and offboarding
- One-click payroll runs with automatic tax withholding calculations
- Every payroll run auto-posts wages and liabilities directly to Accounting
- Time and attendance tracking with schedules and PTO requests
- Benefits enrollment with a guided open-enrollment wizard for employees
- Self-service employee kiosk for schedules, pay history and documents
- AI-assisted recruiting with job postings and resume screening built in
- Document templates, e-signatures and built-in compliance tracking
Inventory
Stock & purchasing
Know exactly what you have, where it is and when to reorder. Live stock tracking across every warehouse and location, with every purchase and sale flowing straight into your books without lifting a finger.
- Real-time stock levels across every warehouse and location
- Automatic low-stock alerts with one-click reorder generation
- Supplier and purchase order management with live shipment tracking
- Barcode scanning for fast check-in, check-out and stock counts
- Cycle counts and a full audit trail behind every stock movement
- Multi-warehouse transfers with complete item-level history
- Top movers and dead stock reporting so your cash stops sitting on shelves
- Every purchase and sale automatically posts straight to Accounting
IT Assets & Infrastructure
Devices, servers & network
Your entire IT footprint, documented and monitored. Every device, license and network cable mapped in one living register, so troubleshooting takes minutes and nothing ever walks out the door unnoticed.
- Complete hardware and software register with full assignment history
- Network topology mapping covering devices, ports, racks and cabling
- Software subscription tracking with per-seat cost automation
- Ping-based device monitoring with real-time online and offline status
- Automatic sync with HR so equipment always follows the employee
- Site-by-site infrastructure documentation with vendor contacts on file
- License renewal and warranty alerts before anything expires on you
- Step-by-step troubleshooting playbooks for common IT issues
Executive Intelligence Hub
One dashboard, every module
Your automated, data-driven COO. Live statistics from every module you run flow into one executive command center, so you always know exactly how your business is doing. No spreadsheets, no chasing managers.
- Unified dashboard compiling real-time stats from every module you run
- Spots hidden operational friction and delivers concrete action steps
- On-demand AI Executive Summaries covering wins, health and improvements
- One-click export to PDF or CSV for board meetings and stakeholders
- Insight compounds with every module, turning your data into a real asset
- Team performance breakdowns that highlight top performers and coaching needs
- Trend tracking month over month so you see momentum, not just snapshots
- Optional Auto-Pilot Scheduler emails automated reports on a recurring schedule
Always expanding. We're actively building new modules to fit more industries. The goal is one system to rule them all.
See it in action
Every module, the same polished experience
Sales Pipeline
Pipeline Value
$122,900
Open Deals
8
Win Rate
64%
Leads · 3
Alpine Peak Lodges
$56,000
Desert Bloom Resorts
$18,700
Timberline Outdoors
$14,200
Prospects · 2
Cascade Adventure Co.
$32,500
Bluewater Kayak Rentals
$9,400
Customers · 3
Ridgeline Sports Group
$48,000
North Rim Expeditions
$27,300
Summit Gear Co-op
$21,150
Drag-and-drop CRM pipeline with deal values and priorities
Cash Flow
Net Income (MTD)
$31,850
Cash on Hand
$94,220
Overdue
$4,120
INV-2041 — Ridgeline Sports Group
+$13,944.24
Gear restock — Granite Ridge Mfg.
-$13,900.00
INV-2042 — North Rim Expeditions
+$9,144.12
Payroll — Aug 1 run
-$18,220.00
Accounting with live cash flow and automated bookkeeping
Client spotlight
Real business, run on Zarcore
"We used to juggle four different tools for sales, books, payroll, and inventory. Zarcore replaced all of it with one login. I finally see the whole business at a glance."
Sarah Bennett
Owner, Summit Trail Outfitters
+32%
Revenue growth
15 hrs
Hours saved / week
5
Modules in use
Beyond the dashboard
Executive intelligence. Set-and-forget automation.
Zarcore doesn't just store your data — it thinks about it. Board-ready reports write themselves, and workflows handle the busywork before it ever reaches your desk.
Q3 2026 Executive Summary
Auto-generated · Entire Company
Revenue Growth
+18.2%
Cash Position
$94,220
Risk Score
Low
Key Takeaways
CRM pipeline grew 18% quarter-over-quarter
Payroll and books closed on time, zero exceptions
3 inventory items below reorder threshold
AI-written executive summaries, generated on autopilot
Workflow: Overdue Invoice
Runs automatically, zero manual work
Trigger
Invoice goes overdue
Wait
14-day grace period
Notify
Auto-email sent
Resolve
Reconciled on payment
One of dozens of built-in automations across every module
Built-in workflows handle follow-ups, alerts, and compliance
The Process
FROM CALL TO LAUNCH IN DAYS
A streamlined 5-step process designed to get your business fully operational faster than you thought possible.
01
Choose Your Path
Not sure where to start? Book a free discovery call and we'll walk you through the Starter Pack vs. White Glove Onboarding so you pick the right fit.
02
Sign Up or Activate
Self-serve with the $99.99/mo Starter Pack and set up your own data, or go White Glove and activate any module immediately.
03
We Migrate Your Data (White Glove only)
If you chose White Glove Onboarding, we take your existing records and import them into Zarcore for you, plus help with Stripe setup and email automation.
04
Go Live
Your portal launches ready to go. Payments active through Stripe, backend operational.
05
Ongoing Support
We maintain, update, and support the platform as you grow. You're never alone.
Modular Pricing
PICK THE MODULES
YOUR BUSINESS ACTUALLY NEEDS
Every module connects into one unified system. Activate what you need today, add more as you grow.
Every module also offers optional add-ons that tailor it to exactly how your business works, so you only pay for the features you'll actually use. Start with the core, then layer on power where it matters. Your price grows only when your needs do.
Self-serve: you activate the module and enter your own data. No historical import included.
CRM
Contacts, leads & deals
A complete sales engine that turns every conversation into revenue. Automatic lead scoring, built-in calling and texting, and e-signature quotes mean deals close faster and nothing ever slips through the cracks.
Self-Serve Setup
$500
Starting At
$199/mo
Accounting
Automatic ledger & expenses
Your books, on autopilot. Every financial event from every module lands in a live ledger and gets categorized instantly, so you always know exactly where your money is going without ever touching a spreadsheet.
Self-Serve Setup
$500
Starting At
$250/mo
HR & Payroll
People & payroll runs
Everything your people need in one place. From the first interview to the final paycheck, hiring, onboarding, benefits and one-click payroll runs are handled here and post straight to your books automatically.
Self-Serve Setup
$500
Starting At
$299/mo
Inventory
Stock & purchasing
Know exactly what you have, where it is and when to reorder. Live stock tracking across every warehouse and location, with every purchase and sale flowing straight into your books without lifting a finger.
Self-Serve Setup
$500
Starting At
$499/mo
IT Assets & Infrastructure
Devices, servers & network
Your entire IT footprint, documented and monitored. Every device, license and network cable mapped in one living register, so troubleshooting takes minutes and nothing ever walks out the door unnoticed.
Self-Serve Setup
$500
Starting At
$499/mo
Executive Intelligence Hub
One dashboard, every module
Your automated, data-driven COO. Live statistics from every module you run flow into one executive command center, so you always know exactly how your business is doing. No spreadsheets, no chasing managers.
Self-Serve Setup
$500
Starting At
$399/mo
On Our Roadmap
WHAT WE'RE BUILDING NEXT
Zarcore is an evolving platform. These modules are currently on our product roadmap, they are not live yet, but they represent where the system is headed.
Building Management System
Facilities, equipment & maintenance
A complete facilities command center for tracking every piece of mechanical equipment, its service health, parts inventory, and maintenance history. Everything a maintenance team needs to keep a building running, logged in one place.
Staff Collaboration System
Team tasks that create themselves
Team boards and task management that actually talk to the rest of your business. When something happens in any module that needs a human, the task is generated automatically and lands on the right person's board.
Property Management & Tenant Portal
Real estate operations end to end
Built for managing commercial and residential portfolios: maintenance requests, cleaning schedules, rent collection, and lease contracts. Everything a property manager needs, plus an intuitive portal designed for high tenant adoption.
Quality-driven releases. We ship modules when they meet enterprise standards, not rushed deadlines. Every module you buy today will integrate seamlessly as new features arrive.
NEED MORE THAN
JUST THE TECH?
A tech stack cannot fix an unoptimized strategy. With extensive senior executive experience in systems and operations, our focus goes far beyond basic software setup. We partner directly with your leadership to architect, optimize, and steer a unified digital command center.
Fractional C-Suite Access
Direct, on-demand strategic guidance for the CEO and leadership team to solve immediate operational bottlenecks, without the $250K/year full-time executive price tag.
Roadmap & Strategy
Monthly deep-dives into your operational workflows and scaling roadmap to ensure every initiative directly supports your revenue goals. No guesswork, just a clear, executable plan.
Workflow & Systems Orchestration
We design the architecture of how your business operates, ensuring your software modules, automated pipelines, and human workflows are perfectly aligned to scale without friction.
Eliminating the "Integration Tax"
Most businesses pay a hidden tax in wasted time and money trying to force disjointed SaaS tools to work together. We eliminate this by centralizing your entire stack so every tool works as one cohesive engine.
LET'S TALK ABOUT
WHERE YOU'RE HEADED
Start with a complimentary discovery call. No pitch, no pressure. We'll listen to where your business is, where you want it to go, and tell you honestly whether and how we can help.
If ongoing advisory engagement makes sense, we offer flexible consulting retainers scoped to your specific needs and budget. No cookie-cutter packages; every engagement is custom.
Discovery Call
Complimentary
No commitment required
Ongoing Advisory
Up to $8,500/mo
Tailored to your organization
YOUR DATA IS A
FORTRESS, NOT AN AFTERTHOUGHT
Whether you're a solo founder or scaling to 200 employees, your business data deserves the same protection as a Fortune 500 company. Security isn't a feature we bolt on. It's the foundation everything is built on.
43% of cyberattacks target small businesses, and 60% of those businesses close within 6 months of a breach. The question is not if someone will try, it's whether your systems are ready when they do.
GLOBALLY CERTIFIED, INDEPENDENTLY VERIFIED
These are not self-issued badges. Every certification below was earned through rigorous third-party audits and legal compliance frameworks recognized by governments and enterprises in over 100 countries.
SOC 2 Type II
Independently AuditedThe gold standard of security certifications. SOC 2 Type II is not self-declared, it requires an independent auditor to verify that your platform consistently protects customer data over an extended observation period. Most companies never achieve it.
ISO 27001
CertifiedThe internationally recognized standard for Information Security Management Systems (ISMS). ISO 27001 certification means there is a structured, audited, and repeatable process in place to identify risks and protect your data, meeting standards required by governments and enterprises worldwide.
GDPR Compliant
EU Data ProtectionFull compliance with the European Union's General Data Protection Regulation, the world's most comprehensive data privacy law. A signed Data Processing Agreement (DPA) is available on request. When you operate under GDPR obligations, your platform does too.
PCI DSS
Certified Payment ProcessingEvery payment processed through your platform meets PCI DSS standards, the mandatory compliance framework for handling cardholder data. Your customers' credit card information is never stored or exposed in an unsafe environment.
HOW IT WORKS UNDER THE HOOD
Certifications tell you what we've achieved. These pillars tell you how we maintain it, every single day, automatically.
Encryption at Rest & In Transit
Every byte of your business data (payroll records, invoices, customer files) is encrypted at rest and secured in transit using industry-standard protocols. All data tables, private files, and user credentials are fully encrypted at the infrastructure level.
Role-Based Access Control
Not everyone on your team needs to see everything. Granular permissions ensure employees only access what their role requires, protecting sensitive financials, HR records, and client data from internal exposure.
Enterprise-Grade Infrastructure
Your platform runs on globally distributed, redundant cloud infrastructure. No single point of failure. No downtime during critical payroll or billing windows. Data residency controls are available so your data stays where compliance requires.
Real-Time Threat Monitoring
Continuous, automated monitoring scans for anomalous access patterns, brute-force attempts, and unauthorized API calls, 24 hours a day, 7 days a week, with zero manual oversight required from you.
Automatic Backups
Your data is automatically backed up on a rolling schedule. In the unlikely event of any issue, your business records can be restored. Your data is never truly at risk.
Penetration Testing & Bug Bounty
Regular penetration testing is conducted by both internal and independent third-party security teams. A formal bug bounty program exists for responsible vulnerability disclosure, meaning the world's best researchers are actively working to keep your system secure.
BUILT LIKE A BANK, PRICED FOR A SMALL BUSINESS
The security infrastructure powering your platform is SOC 2 Type II certified, ISO 27001 certified, GDPR compliant, and PCI DSS certified. These are the same standards demanded by global enterprises, government contractors, and financial institutions, deployed automatically from day one.
Our infrastructure is professionally managed and maintained by dedicated security engineers. Configuration matters too - we set everything up correctly so your business stays protected from the moment you go live.
BOOK YOUR
DISCOVERY CALL
Tell us about your business. We'll reach out within 24 hours to schedule your free strategy call.
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